Policy on Maintenance of Campus Amenities for RISE Krishna Sai Gandhi Group of Institutions — procedures for electrical, physical facility, transport and other campus upkeep, along with roles, responsibilities and budgeting.
| Doc No | Version | Approved By | Date of Release |
|---|---|---|---|
| RGAN/Pol/03 | 1.0 | BOG | 04/03/2018 |
To outline systematic procedures and guidelines for the regular maintenance and upkeep of the diverse amenities within the RISE Krishna Sai Gandhi Group of Institutions, ensuring a safe, functional, and conducive environment for all stakeholders.
This policy encompasses all maintenance activities related to electrical systems, physical infrastructure, transport, and other associated amenities within the campus premises.
RISE Krishna Sai Gandhi Group of Institutions is committed to delivering high-quality educational experiences in an environment that is safe, well-maintained, and conducive for learning. Proper maintenance and regular inspections of campus amenities are vital to this commitment.
Conduct monthly checks of all electrical panels, circuits, outlets, and appliances.
Document findings and address minor repairs immediately.
Maintain an emergency response team for electrical mishaps.
Periodically train staff and students on electrical safety procedures.
Upgrade old wiring systems and electrical fixtures as needed, ensuring they adhere to safety standards.
Schedule quarterly inspections of all buildings to identify cracks, seepages, or other damages.
Undertake annual maintenance like painting, roofing, and waterproofing.
Monitor water sources, storage, and pipelines for cleanliness and functionality.
Ensure regular cleaning and disinfection of restrooms.
Regularly check fire extinguishers, smoke detectors, and other safety equipment, ensuring they're operational.
Service all institution-owned vehicles quarterly or as per manufacturer guidelines.
Regularly inspect for wear and tear, ensuring timely replacements of parts.
Ensure all vehicles have functional seatbelts, brakes, and emergency exits.
Train drivers in safety protocols and emergency response.
Monitor adherence to transport schedules, making adjustments as needed for efficiency.
Regularly trim trees and shrubs, ensuring they don't interfere with buildings or walkways.
Maintain gardens, playgrounds, and other open spaces.
Service air conditioning and heating systems biannually or as recommended by the manufacturer.
Monitor and maintain CCTV cameras, security alarms, and access control systems.
Oversee all maintenance activities, coordinating with respective departments.
Procure necessary materials and resources.
Implement maintenance activities as scheduled.
Report damages or issues promptly.
Oversee the transport fleet's maintenance, ensuring safety and schedule adherence.
Report any observed issues or damages related to campus amenities.
Ensure responsible use of amenities to minimize wear and tear.
Allocate a specific annual budget for the maintenance of each amenity.
Keep provisions for emergency repairs or replacements.
Review the maintenance budget yearly, making adjustments based on past expenditures and future projections.
This policy is subject to a biennial review to accommodate the evolving needs of the institution and to remain compliant with industry standards and regulations.